ir.nrf.ac.za NRF Repository Submission Guidelines : National Research Foundation

ir.nrf.ac.za NRF Repository Submission Guidelines : National Research Foundation

Organisation : National Research Foundation

Type of Facility : NRF Repository Submission Guidelines

Head Office : Pretoria

Website : http://ir.nrf.ac.za/page/policies

NRF Repository Submission Guidelines

Depositing content to the NRF Repository :

** Depositing an article or content in the NRF Repository will make it publicly available via the Internet. It is important to have the correct version of the file to upload.

Related : NRF Author Agreement Form : www.sanotify.com/8857.html

Submitter’s responsibilities

** Ensure that the material meets the content parameters

** Willing and able to grant the license

** Ensure that copyright permission and rights needs to be cleared and they are authorised to load the material

** Willing to appropriately describe the material that they are submitting and make it available on open access.

Knowledge Management Corporate’s responsibilities :

** Will review data submitted

** Where responsible will move the material to the appropriate collection

** Retain and maintain content in supported formats

** Provide access to content according to community decisions

** Provide open access to all metadata

** Preserve content using accepted preservation techniques

** Notify communities of significant changes to content, e.g. format migration

** If the repository platform (DSpace) changes KMC will consult with all communities about ongoing migration and arrangements.

Mediated deposit

** The NRF Repository uses the mediated approach to archiving.

** This is generally a better option in order to reduce work load and administrative burden from NRF staff.

** Depositors are encouraged to send their deposit material through appointed coordinators at their national facility or business unit.

** In the event that the NRF Business Unit (BU) or National Facility (NF) coordinator is not available depositors can also email directly to: nrfir AT nrf.ac.za

Content parameters and guidelines :

** The work must be produced, contributed, sponsored by or associated with the NRF, business unit or NRF Facility.

** The work must be scholarly or research, historical oriented

** The work must be education or research oriented.

** The work should not be ephemeral**

Responsibilities and rights of Communities and the NRF Repository staff A community Will appoint an administrator whose role it is to :

** Maintain the community’s guidelines

** Manage people within the community who will submit content

** Remove items and collections

** Approve addition of or elimination of sub-communities

** Make limited customisation to community pages in conjunction with Library contacts

Role of Community coordinators :

** Arrange for submission of content

** Understand and observe policies relevant to the NRF repository, including those pertaining to rights and license, and educate community submitters regarding these policies

** Notify of organizational changes affecting submissions

** Liaise with the NRF Repository staff, regarding metadata, reporting and support.